Top Invoicing Software for Freelancers in 2025: Get Paid Faster with Less Hassle

As a freelancer, you’re responsible not just for delivering high-quality work — but also for managing your income. That includes tracking billable hours, sending invoices, following up on payments, and keeping your finances organized for tax season.

Manual invoicing takes time and invites errors. That’s why in 2025, more freelancers are relying on invoicing software to automate the payment process, improve professionalism, and get paid faster.

This guide explores the top invoicing tools for freelancers in 2025, covering features, ease of use, pricing, and integrations.

Why Invoicing Software Matters for Freelancers

Here’s what the right tool helps you do:

• Create professional invoices in minutes

• Accept online payments (credit card, PayPal, Stripe, etc.)

• Track which invoices are paid, pending, or overdue

• Automate recurring invoices and late payment reminders

• Store client records and generate tax reports

In short: more organization, less stress, and better cash flow.

1. FreshBooks

FreshBooks remains a top choice for freelancers in 2025 thanks to its simple interface and all-in-one invoicing, accounting, and time tracking tools.

• Best for: Freelancers, consultants, small service businesses

• Key features:

  • Custom-branded invoices

  • Online payments via Stripe, PayPal, ACH

  • Time tracking and project billing

  • Expense logging and receipt scanning

  • Financial reports and tax summaries

• Pricing: Starts at $17/month

• Bonus: Mobile app for invoicing on the go

Best for: Professionals who want both invoicing and accounting in one system.

2. Bonsai

Bonsai is built specifically for freelancers and solopreneurs — and it shows.

• Best for: Designers, developers, writers, consultants

• Key features:

  • Automated invoices and reminders

  • Built-in proposals, contracts, and eSignatures

  • Recurring payments and retainers

  • Client CRM and time tracking

  • Tax prep and 1099 reports

• Pricing: From $25/month

• All-in-one: You can run your entire freelance business in one dashboard

Ideal for: Freelancers who want professional workflows without juggling multiple apps.

3. Wave

Wave offers 100% free invoicing and accounting tools — making it ideal for those just starting out.

• Best for: Freelancers and solopreneurs on a tight budget

• Key features:

  • Unlimited branded invoices

  • Recurring billing and reminders

  • Bank and credit card sync

  • Receipt uploads and categorization

  • Simple reports and dashboards

• Pricing: Free (processing fees for payments apply)

• Strength: No hidden charges or upsells

Great for: Beginners who need essential invoicing without the cost.

4. Zoho Invoice

Zoho Invoice is part of the broader Zoho suite, and it’s free in 2025 — with enterprise-grade features.

• Best for: Freelancers who want powerful customization

• Key features:

  • Multilingual, multi-currency support

  • Time tracking and client portal

  • Custom invoice templates

  • Workflow automation

  • Integration with Zoho CRM, Projects, and Books

• Pricing: Free (Zoho made it free for all users in 2022)

• Bonus: Works well with other Zoho business tools

Top choice for: Freelancers working with international clients.

5. PayPal Invoicing

PayPal is already a trusted payment platform, and its built-in invoicing tool is fast and simple.

• Best for: Freelancers who use PayPal for client payments

• Key features:

  • Instant invoice creation

  • Accept payments via credit card, PayPal, Venmo

  • Smart reminders and tracking

  • Tax and discount lines included

  • Mobile-friendly interface

• Pricing: Free to use; transaction fees apply

• Convenience: Clients don’t need to sign up to pay

Great for: Occasional freelancers or side hustlers who need speed and ease.

6. Invoice Ninja

Invoice Ninja is an open-source solution that offers robust features for a low price.

• Best for: Freelancers who want full control and flexibility

• Key features:

  • Time and expense tracking

  • Recurring invoices and subscriptions

  • Payment gateway integrations

  • Client-side invoice portal

  • Self-hosted or cloud version available

• Pricing: Free (up to 20 clients); Pro starts at $10/month

• Unique: Self-host option for developers and privacy-focused users

Ideal for: Tech-savvy freelancers and small studios.

What to Look for in Invoicing Software

Ask yourself:

• Do you need time tracking and project billing?

• Will you accept international payments?

• Do you want automated reminders and recurring billing?

• Are you planning to scale your business?

• Do you need additional tools like contracts, CRM, or proposals?

Also check mobile app quality, payment gateway options, and integration with your accounting platform (QuickBooks, Xero, etc.).